What a Notary Does

A notary public is an impartial, state-commissioned official who helps deter fraud by verifying identity, confirming a signer’s willingness and awareness, and properly witnessing signatures on important documents. Notaries do not provide legal advice and cannot choose the correct notarization for you—but we can explain the notarial process and complete the certificate you request.

What a notary typically does

  • Verifies identity using acceptable government-issued photo identification (and other methods where permitted).
  • Confirms the signer is signing willingly and appears aware of what they are signing (no coercion).
  • Helps prevent fraud by requiring the signer to personally appear (in-person) or appear through approved online systems (RON, where allowed).
  • Witnesses the signing of documents when required and completes the notarial certificate (acknowledgment or jurat, etc.).
  • Administers oaths and affirmations for sworn statements and affidavits (jurats).
  • Records the transaction in a notary journal when required or when best practice.
  • Applies the notary seal/stamp and signature exactly as required by state law.
  • Ensures required fields are complete (dates, venue/state/county, names, ID method, etc.) to reduce re-signs.

Common documents that may need notarization

  • Power of attorney (financial or medical)
  • Affidavits and sworn statements
  • Real estate documents and loan packages (as a signing agent)
  • Vehicle title transfers (where required)
  • Parental travel consent forms
  • Business documents (contracts, resolutions, vendor forms)
  • Identity and employment verification forms (I-9 authorized representative, when applicable)
  • Estate planning documents (as permitted; witness requirements may apply)

What to bring to your appointment

  • A valid, unexpired government-issued photo ID
  • Your documents (generally unsigned—sign in front of the notary unless instructions say otherwise)
  • Any required witnesses (if your document requires them)
  • Payment method (fees and travel charges vary by location and service type)

Important notes

  • Notaries are neutral witnesses—we cannot advise you on what you should sign or what type of notarization you need.
  • Requirements vary by state and document type. If you have questions about the document itself, consult an attorney or the issuing agency.
  • Remote Online Notarization (RON) is only available where permitted and for documents that qualify.
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Disclaimer: This page is for general information and does not constitute legal advice.